Omnifocus pro style8/31/2023 you have a task that tells you to clean up your inbox and in the notes of the task you have a perspective link to your inbox. This is great for repeating tasks that instruct you to go to a specific perspective, i.e. These will point you to your inbox, Waiting For perspective (if you have one called like that), and Projects. An example of a perspective link looks something like: This is not an official term, it is something I just defined, but it turns out you can access perspectives by crafting a special Omnifocus link. There is one more way: perspective links. The most common ones are by using the Perspective menubar option, using a pre-defined shortcut (like mentioned earlier) and the other one is by clicking on the icon in your toolbar. There are four ways you can view a perspective. Enter multiple tasks by pressing SHIFT+ENTER. Instead of using one quick entry box for each idea or task, you can now capture multiple in one quick entry box. This is great when you have multiple ideas floating in your head and you need to capture them. Did you know that you can have multiple entries in the quick entry box? All you have to do is press SHIFT+ENTER and you can enter another task in the quick entry box. This is a great way to quickly capture an idea and have it in your inbox. Most people are familiar with the quick entry shortcut and how you can change the shortcut key too. Usually the less you use your mouse or trackpad, the faster you are (and the more seconds you save each time you use Omnifocus). Of course everyone has their own list of custom perspectives, but figure out which ones you use the most and get a shortcut for them. I highly suggest you get shortcuts for these perspectives: For people who are keyboard maestros, this is a great way to shave off extra seconds. In the image above you can see how you can assign a shortcut to your perspective(s). In the above the shortcut of CONTROL + OPTION + I was used for the Inbox. Press CONTROL+COMMAND+P (or go to Perspectives > Show Perspectives) to see all your perspectives. You can assign a shortcut to each perspective, so you can access them by just using your keyboard. You can show/hide all notes with the notes shortcut.Ī big set of shortcuts you want to learn is for your most commonly used perspectives. Here's an example of an inbox where you can see all the notes. But of course feel free to play around with this to see how you will use this yourself. Or when you are in your inbox trying to assign projects/contexts to tasks and you have to look at all the notes first before do the assignments. This comes very useful whenever you have email conversations in your notes so you can quickly prioritize your email responses. It’s a lot faster than using the mouse and capturing can be done seamlessly.Īnother cool trick with the notes shortcut is that whenever you are looking at a perspective, by pressing the notes shortcut you can either see all tasks’ notes or hide them. Instead of using the mouse and clicking on the paperclip icon, just press COMMAND+’ and you can type in your notes. The shortcut for adding notes is very useful whenever you use the quick entry box to capture ideas. You can find all them in this official manual (PDF), but let me highlight a couple that you should know and shortcuts that are not in the manual. It’s our guide that is simple, practical and it has a lot of field-tested workflows and solutions to help you use OmniFocus the right way. If you are looking for a shortcut to use OmniFocus the right and effective way, check out OmniFocus Premium Posts. Word of caution, the following tips and tricks were performed by a professional on a Macbook Pro. Instead, I will show some more cool and advanced features of Omnifocus. Aaron already covered some cool tips and tricks, so I am not going to repeat the same things. With this last article, I want to show you some cool and advanced features of the best task manager on the Mac. Our Omnifocus article series has finally come to an end! This article is going to be the last one of our 10-series where we explored in depth setting up and using Omnifocus.
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